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Full Feature List

Everything you need to
run your workforce.

One system for scheduling, GPS clock-in, timesheets, payroll, and more. No spreadsheets. No group chats. No guesswork.

📅

Scheduling

Build and publish your team's schedule in minutes. Assign shifts, set recurring templates, and notify employees the moment you publish.

  • Draft and edit before publishing — no surprises for your team
  • Recurring shift templates for predictable schedules
  • Employees receive instant notifications when schedules are published
  • Full team calendar view for managers
Learn more →
📍

GPS Clock-in & Geofencing

Verify attendance automatically. Employees clock in from their phone — GPS confirms they're actually on-site.

  • GPS-verified clock-in and clock-out from any smartphone
  • Set geofenced worksites with a custom radius
  • Employees can only clock in within the approved zone
  • Accuracy threshold controls to prevent false positives
Learn more →
🕐

Timesheets & Hours Approval

Every clock-in and clock-out becomes a timesheet entry automatically. Managers review, edit, and approve before hours feed into payroll.

  • Automatic timesheet generation from clock events
  • Edit or add manual entries when needed
  • One-click approval workflow for managers
  • Approved hours flow directly into payroll records
Learn more →
💸

Payroll

Calculate gross pay, apply deductions, and generate payroll records — all from approved hours. No spreadsheets, no manual math.

  • Supports hourly and salaried compensation types
  • Gross pay calculated automatically from approved hours
  • Deductions tracked and net pay computed
  • Full payroll record history for audit and compliance
Learn more →
📊

Labor Cost Tracking

See exactly what your team costs by day, week, or pay period — before payroll surprises you.

  • Real-time labor cost visibility by employee and period
  • Compare scheduled cost vs actual hours worked
  • Spot budget overages before they hit payroll
  • Labor cost data tied directly to compensation records
Learn more →
🌤

Time Off Management

Employees submit time-off requests in seconds. Managers approve with one click. Conflicts are flagged automatically.

  • Vacation, sick, personal, unpaid, and bereavement types
  • Employees submit from their dashboard — no texts or emails
  • Overlapping requests flagged before approval
  • Approved time off reflected in the schedule automatically
Learn more →
🔄

Shift Swaps

Employees handle swap requests themselves. You just approve. No phone calls, no scrambling.

  • Employees release shifts they can't cover
  • Teammates claim available shifts from the marketplace
  • Manager approval required before swap is confirmed
  • Full swap history for accountability
Learn more →
⚠️

Exceptions & Alerts

Know about problems before they become crises. Staffapp surfaces every issue automatically.

  • Late alert fires at 15 minutes past scheduled start
  • No-show alert fires at 45 minutes
  • Missed clock-out notifications sent to employees
  • Pending approval alerts keep managers on top of their queue
👥

Employee Management

Invite, onboard, and manage your entire team from one place. Every profile, compensation record, and role — organized.

  • Email invite flow with self-service onboarding
  • Employment type, job title, department, and start date tracking
  • Compensation history with effective date records
  • Resend invite for employees who haven't completed onboarding
🔐

Roles & Permissions

Five role levels with fine-grained permission overrides. Give every manager exactly the access they need — nothing more.

  • Owner, admin, manager, sub-manager, and employee roles
  • Per-user permission overrides on top of role defaults
  • Control access to payroll, schedules, approvals, and settings independently
  • Permission changes take effect immediately
🏗

Multi-location

One organization, multiple worksites. Manage different teams and schedules across locations from a single dashboard.

  • Create and manage multiple worksites per organization
  • GPS geofencing configured per location
  • Employees assigned to specific worksites
  • Admin dashboard shows activity across all locations

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